Are You Experiencing
Any Of This?
Not Enough Time In a Day
Anyone can sign up a few clients, but now you’re trying to get to the big leagues (read: $500,000+/month), and just offering what everyone else is offering won’t cut it; you need to create an offer “they can’t refuse.” The problem is you think this means just offering more, so you end up with a Frankenstein offer that covers everything from a custom onboarding call to walking your client’s dog.
Inconsistent Client Acquisition
You are making good money, but your growth is a guessing game month-over-month. You haven’t nailed down one specific traffic source that you can “turn up” whenever you want to make more profit. You feel like you’re lighting your money on fire by giving it to gurus and underperforming advertising agencies. They send you a bunch of leads, but none turn into clients.
Email Build Up
You post content multiple times a day, trying to squeeze out another client from your followers, even though you know it isn’t sustainable. Your content follows a spray-and-pray approach; you haven’t been able to nail down which content converts followers to clients, so you try it all, working 10x harder than you should.
Inconsistent Marketing
You’re unable to maintain a high, consistent close rate for those few leads you do speak with, preventing you from being able to scale your marketing campaigns. No system or process is followed; prospects get on the call with varying levels of awareness and different understandings of what you do.
Profit Margins Falling As You Scale
To keep up with the marketplace, you make bolder and
bolder marketing claims, putting strain on your fulfillment
process. Things get more and more complex and custom, replacing the joy you used to get from a new client with anxiety. You succumb to the thinking that “this is how it is,” making it difficult to imagine what a business two times your size looks like.
No Back Up’s of Key Positions
While that’s great for your ego, it’s not good for the company. You know you’re the biggest bottleneck to your company’s growth, but you can’t find anyone half-decent enough for you to rely on them. You’re tired of being the sole decision-maker and want to be able to take a weekend off every once in a while.
Afraid to Hire Because You Will Turn Into A Trainer
We love a good YouTube video as much as the next person, but you can’t use these general videos to solve your specific problems. Every business is unique; implementing a guru’s advice can be like fixing a spaceship with glitter and duct tape. It might look shiny and new from a distance, but it’s a disaster waiting to happen up close.
Can’t Imagine Managing a Team
This isn’t an ego thing, but you know you’re the average of the five people you spend most of your time with, so what does that make you? It’s hard to find hungry, motivated, and successful people willing to share their time, and most masterminds you join are chock-full of beginners.
Hate Writing SOP’s
You post content multiple times a day, trying to squeeze out another client from your followers, even though you know it isn’t sustainable. Your content follows a spray-and-pray approach; you haven’t been able to nail down which content converts followers to clients, so you try it all, working 10x harder than you should.
Personal Sacrifices
You started this business to have ultimate time freedom, but you’re working more now than ever (and likely taking home less). You are forced to continue to make sacrifices in your personal life: a missed day at the beach with your family, a canceled vacation with friends, or another skipped day at the gym. You can feel the strain it’s putting on you and those you love, but you feel there is no way you could work any less.
Having to Do Recruitment Yourself
The best (and most profitable) businesses in the world are run as a science experiment. They know what their control is (booking rate, close rate, cash-per-call, cost-per-call, lifetime value, refund rate, etc.), and they test variables against it (low ticket funnel vs. call funnel, new offer, increase in price, new sales funnel, etc.) to find the winner. You know you need better tracking and data systems, but all your stuff is on Google Sheets, and it takes hours to figure out one KPI.
Re-Hiring After a Failed Hire
What started as a Google Sheet and your phone has now evolved into 17 types of software, 12 funnels, three offers, and one stressed-out person. You’re the jack of all trades and a master of none. It takes ten minutes just to figure out where something is and even longer to remember which login to use.
Services
Your one-stop shop for all virtual assistant needs.
Real Estate Assistant
Executive Assistant
Marketing Specialist
Customer Service
Lead Generation
Bookkeeper
Personal VA
Property Manager
Admin
Why Choose Cyclops Staffing?
Most VA Companies Just Provide You Talent “They Say” has been trained.
We Focus on Recruitment of Existing Tool With the Right Prior Experience and Background!
We Do Things Much Much Differently, than you will have ever seen before!
Customer Recruiter Assigned to You
At Cyclops Staffing, a dedicated Customer Recruiter ensures your unique needs are met. From understanding your goals to handpicking a select few VA candidates who fits your work style and culture, they guide you through the entire process. With personalized support, we make finding the perfect VA seamless and stress free. Most VA Recruitment agencies make you interview your own candidates or just assign you one with no ability for you to select from a few options.
Access to 500+
Training Videos
As a Cyclops Staffing Client, you gain access to a library of 500+ Videos (We know you won’t watch 90% of them, because its so many) designed to help you maximize the potential of your Virtual Assistant. From onboarding tips to advanced delegation strategies, these resources empower you to effectively manage your VA and scale your business with ease.
Lifetime Replacement Policy
With Cyclops Staffing, you’re covered by our lifetime replacement policy. If your Virtual Assistant ever needs to be replaced, we’ll provide a seamless transition and match you with a new VA at no additional cost. This ensures you always have the right support to keep your business running smoothly, no matter what.
YOU Get a 1 on 1 Coach
With Cyclops Staffing, you get personalized guidance through a dedicated 1 on 1 coach. Your coach is here to help you optimize your VA’s performance, streamline processes, and ensure your business achieves its goals. From onboarding to ongoing support, we’re with you every step of the way. Most VA Recruitment agencies assign you a VA manager, who just checks if they show up on time etc. Your 1 on 1 Coach is a hand picked US Based coach.
Employer - Live Weekly Calls
Join our Live weekly calls designed exclusively for Cyclops Staffing Clients. These sessions provide expert insights, tailored strategies, and real time support to help you optimize your Virtual Assistants performance. Connect with Industry Leaders and peers to share ideas, solve challenges, and stay ahead in scaling your business.
Access to Retention Program Team
With Cyclops Staffing, you’re covered by out lifetime replacement policy. If your Virtual Assistant ever needs to be replaced, we’ll provide a seamless transition and match you with a new VA at no additional cost. This ensures you always have the right support to keep your business running smoothly, no matter what.
Your VA Gets a 1 on 1 Coach
At Cyclops Staffing, we ensure your Virtual Assistant’s success by providing them with a dedicated 1-on-1 coach. This coach supports their growth, enhances their skills, and helps them align with your business goals. With ongoing guidance and training, your VA stays motivated, productive, and equipped to deliver top-notch results for your business. Your VA Coach Provides you with health reports and check ins.
VA - Live Weekly Calls
Cyclops Staffing ensures your Virtual Assistant stays engaged and continually improves through our live weekly calls. These sessions provide ongoing training, skill development, and a platform for collaboration with other VA’s, keeping them motivated, aligned with your goals, and equipped to deliver exceptional results
Quarterly Masterminds
As an Accelerator or Higher Tier client, you gain complimentary access to our Quarterly Masterminds, These exclusive events bring together around 100 business owners to exchange strategies, insights and experiences. With no additional cost, you’ll connect with a thriving community and industry experts all focused on scaling businesses and maximizing the impact of using Virtual Assistants
Blog
We're Not Just Another Virtual Assistant Recruitment Agency
We’re not just another VA agency. While most VA companies prioritize increasing fees for life by charging a 50% markup on your VA’s hourly rate, we operate differently. At Cyclops Staffing VA, we believe in transparent, standard set pricing that doesn’t change over the life of your account with us. Our Launch, Accelerator, and Elite CEO models ensure you know exactly what you’re investing in.
Unlike traditional agencies focused solely on getting you a VA and collecting fees, our mission is to scale your business with profitability and growth. We provide unmatched support through weekly group trainings, personalized guidance from your 1-on-1 coach, and complimentary access to unique benefits like quarterly masterminds and retention programs.
Our model costs an average of 50% less than typical VA agencies, and with Cyclops Staffing, your VA works directly for you. You have full control to integrate them seamlessly into your team, free from any restrictions or interference.
We’re more than a service provider—we’re your strategic partner in building a scalable, efficient, and profitable business.